Covid-19 Risk Assessment
Covid-19 Risk Assessment.
Last reviewed 27th August 2020.
Covid-19 is a new illness that can affect your lungs and airways. It is caused by a virus called Coronavirus. Symptoms can be mild, moderate, severe, or fatal. As advised by The Government this risk assessment has been shared with all employees and is published on our website. It follows and complies with the Government’s guidance on managing the risk of COVID-19 within the workplace.
The risk is the spread of Covid-19 within the office-based environment and would affect all staff, drivers, visitors, cleaners, contractors, more vulnerable groups, and anyone who physically comes into contract with the business environment.
Company name: Premier Healthcare & Hygiene Ltd
Assessment carried out by: James Wilson
Date assessment was carried out: 27th August 2020
What are the hazards? |
Who is at risk? |
Procedures and controls needed |
What further action is needed |
Who needs to carry the action out? |
When is the action needed by? |
Hand washing /sanitisation |
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Contracting or spreading Covid-19 |
Employees, Customers, Drivers, Delivery Drivers, Contactors, Visitors |
Follow our guidance on hand sanitisation. Further info can be found at www.nhs.uk/live-well/healthy-body/best-way-to-wash-your-hands/ |
ALL STAFF |
IMMEDIATE EFFECT |
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Hand washing facilities with soap and water in place in kitchen and bathroom areas |
Hand soap dispenser to be refilled when empty |
ALL STAFF |
IMMEDIATE EFFECT |
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Follow hand washing and hand drying guidance provided |
Paper hand towels to be used to dry hands |
ALL STAFF |
IMMEDIATE EFFECT |
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Use gel hand sanitiser at main entrance before entry to the building |
ALL STAFF |
IMMEDIATE EFFECT |
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Use gel hand sanitiser when needed - for example, after opening post, taking deliveries |
ALL STAFF |
IMMEDIATE EFFECT |
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Cleaning |
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Frequent cleaning and disinfection of objects and surfaces that are touched regularly particularly in areas of high use such as door handles, light switches, using appropriate cleaning products and methods. |
Cleaning checklist is to be used. One is located in despatch room - for cleaning of despatch room and warehouse. One is located in kitchen area - for cleaning of offices, kitchen area and bathrooms. |
ALL STAFF |
IMMEDIATE EFFECT |
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Clear desk policy |
Desks must be cleared as much as possible, to avoid unnecessary contact with objects |
ALL STAFF |
IMMEDIATE EFFECT |
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Other cleaning |
Spills in any areas are to be cleaned immediately |
ALL STAFF |
IMMEDIATE EFFECT |
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Bins to be emptied when full |
ALL STAFF |
IMMEDIATE EFFECT |
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Social Distancing |
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2m Distance to be kept at all times, where possible
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Face coverings are to be used when more than one person in enclosed space/room |
ALL STAFF |
IMMEDIATE EFFECT |
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Contracting or spreading Covid-19 | Employees, Customers, Drivers, Delivery Drivers, Contactors, Visitors | One way system to be used for entrance and exit to main offices | Floor markers to be followed |
ALL STAFF |
IMMEDIATE EFFECT |
Screen is to used between desks, where appropriate distancing can not be maintained |
ALL STAFF |
IMMEDIATE EFFECT |
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Meetings to be held over telephone speaker system where possible |
ALL STAFF |
IMMEDIATE EFFECT |
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Document/Equipment transfer | Drop points are to be used in each office, to avoid unnecessary entry into other offices |
ALL STAFF |
IMMEDIATE EFFECT |
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Transferred equipment to be sanitised before use |
ALL STAFF |
IMMEDIATE EFFECT |
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No entry to any visitors (exemptions may apply) |
All visitors are to remain in warehouse lobby area or main reception waiting area |
ALL STAFF |
IMMEDIATE EFFECT |
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All visitors must wear a face covering at all times, including when in lobby/waiting areas |
ALL STAFF |
IMMEDIATE EFFECT |
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Masks can be supplied to a visitor if required |
ALL STAFF |
IMMEDIATE EFFECT |
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Visitor entry to building past lobby/reception area is only permitted under Managing director/Director approval |
ALL STAFF |
IMMEDIATE EFFECT |
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Entering another office |
Knock and allow time for room user to apply face covering before entering |
ALL STAFF |
IMMEDIATE EFFECT |
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Kitchen area |
Only one person to use kitchen area at a time |
ALL STAFF |
IMMEDIATE EFFECT |
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Ventilation |
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Windows and doors to be left open for ventilation where possible |
Weather permitting, air fans/purifiers may be required |
ALL STAFF |
IMMEDIATE EFFECT |
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Contracting or spreading Covid-19 | Employees, Customers, Drivers, Delivery Drivers, Contactors, Visitors |
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Symptoms of Covid-19 |
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If advised that a member of staff or public has developed Covid-19 and were recently on our premises (including where a member of staff has visited other work place premises such as domestic premises), the management team will contact the Public Health Authority to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken. |
MANAGEMENT |
IMMEDIATE EFFECT |
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If anyone becomes unwell with a new continuous cough or a high temperature in the workplace (or they have a family member in their household with) they will be sent home and advised to follow the stay at home guidance. |
Line managers will maintain regular contact with staff members during this time. |
MANAGEMENT |
IMMEDIATE EFFECT |
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Track and trace. Employees are encouraged to register the Government’s track and trace app, when available |
To inform employer should the app request them to self-isolate, even when working from home. |
ALL STAFF |
IMMEDIATE EFFECT |
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Drivers (Employees) |
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Keep 2m distance from customers where possible, and wear face covering at all times when making deliveries |
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ALL STAFF |
IMMEDIATE EFFECT |
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Contracting or spreading Covid-19 | Employees, Customers, Drivers, Delivery Drivers, Contactors, Visitors | Face coverings are to be used at all times if sharing vehicle with another member of staff, and windows are to be opened for ventilation |
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ALL STAFF |
IMMEDIATE EFFECT |
Follow hand cleaning procedures where possible, and use hand sanitiser in between deliveries |
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ALL STAFF |
IMMEDIATE EFFECT |
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Deliveries are to be made to outside delivery points, wearing a face covering |
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ALL STAFF |
IMMEDIATE EFFECT |
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Distancing must be maintained if entering customer premises, with time spent kept to a minimum inside enclosed spaces |
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ALL STAFF |
IMMEDIATE EFFECT |
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Drivers (Inward Deliveries) |
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Hand washing and toilet facilities are to be made available to delivery drivers |
Drivers are to be escorted to and from facilities |
ALL STAFF |
IMMEDIATE EFFECT |
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Drivers are to wear face coverings at all times |
ALL STAFF |
IMMEDIATE EFFECT |
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Drivers to be directed to follow guidance displayed |
ALL STAFF |
IMMEDIATE EFFECT |
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Facilities to be thoroughly cleaned after driver has finished using |
ALL STAFF |
IMMEDIATE EFFECT |
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Mental Health |
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Management will promote mental health & wellbeing awareness to staff during the Coronavirus outbreak and will offer whatever support they can to help |
Regular communication with employees providing updates. |
ALL STAFF |
IMMEDIATE EFFECT |
Further Information:
PHE and government information: https://www.gov.uk/coronavirus
NHS Information: https://www.nhs.uk/conditions/coronavirus-covid-19/
NHS Test request: https://www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/get-a-test-to-check-if-you-have-coronavirus/
Well-being advice from Mind: https://www.mind.org.uk/information-support/coronavirus/coronavirus-and-your-wellbeing/