Covid-19 Risk Assessment

Covid-19 Risk Assessment.

Last reviewed 27^th August 2020.

Covid-19 is a new illness that can affect your lungs and airways. It is caused by a virus called Coronavirus. Symptoms can be mild, moderate, severe, or fatal. As advised by The Government this risk assessment has been shared with all employees and is published on our website. It follows and complies with the Government’s guidance on managing the risk of COVID-19 within the workplace.

The risk is the spread of Covid-19 within the office-based environment and would affect all staff, drivers, visitors, cleaners, contractors, more vulnerable groups, and anyone who physically comes into contract with the business environment.

Company name: Premier Healthcare & Hygiene Ltd

Assessment carried out by: James Wilson

Date assessment was carried out: 27^th August 2020

What are the hazards?	Who is at risk?	Procedures and controls needed	What further action is needed	Who needs to carry the action out?	When is the action needed by?

		Hand washing /sanitisation
Contracting or spreading Covid-19	Employees, Customers, Drivers, Delivery Drivers, Contactors, Visitors	Follow our guidance on hand sanitisation. Further info can be found at www.nhs.uk/live-well/healthy-body/best-way-to-wash-your-hands/		ALL STAFF	IMMEDIATE EFFECT
		Hand washing facilities with soap and water in place in kitchen and bathroom areas	Hand soap dispenser to be refilled when empty	ALL STAFF	IMMEDIATE EFFECT
		Follow hand washing and hand drying guidance provided	Paper hand towels to be used to dry hands	ALL STAFF	IMMEDIATE EFFECT
		Use gel hand sanitiser at main entrance before entry to the building		ALL STAFF	IMMEDIATE EFFECT
		Use gel hand sanitiser when needed - for example, after opening post, taking deliveries		ALL STAFF	IMMEDIATE EFFECT
		Cleaning
		Frequent cleaning and disinfection of objects and surfaces that are touched regularly particularly in areas of high use such as door handles, light switches, using appropriate cleaning products and methods.	Cleaning checklist is to be used. One is located in despatch room - for cleaning of despatch room and warehouse. One is located in kitchen area - for cleaning of offices, kitchen area and bathrooms.	ALL STAFF	IMMEDIATE EFFECT
		Clear desk policy	Desks must be cleared as much as possible, to avoid unnecessary contact with objects	ALL STAFF	IMMEDIATE EFFECT
		Other cleaning	Spills in any areas are to be cleaned immediately	ALL STAFF	IMMEDIATE EFFECT
			Bins to be emptied when full	ALL STAFF	IMMEDIATE EFFECT
		Social Distancing
		2m Distance to be kept at all times, where possible	Face coverings are to be used when more than one person in enclosed space/room	ALL STAFF	IMMEDIATE EFFECT
Contracting or spreading Covid-19	Employees, Customers, Drivers, Delivery Drivers, Contactors, Visitors	One way system to be used for entrance and exit to main offices	Floor markers to be followed	ALL STAFF	IMMEDIATE EFFECT
		Screen is to used between desks, where appropriate distancing can not be maintained		ALL STAFF	IMMEDIATE EFFECT
		Meetings to be held over telephone speaker system where possible		ALL STAFF	IMMEDIATE EFFECT
		Document/Equipment transfer	Drop points are to be used in each office, to avoid unnecessary entry into other offices	ALL STAFF	IMMEDIATE EFFECT
			Transferred equipment to be sanitised before use	ALL STAFF	IMMEDIATE EFFECT
		No entry to any visitors (exemptions may apply)	All visitors are to remain in warehouse lobby area or main reception waiting area	ALL STAFF	IMMEDIATE EFFECT
			All visitors must wear a face covering at all times, including when in lobby/waiting areas	ALL STAFF	IMMEDIATE EFFECT
			Masks can be supplied to a visitor if required	ALL STAFF	IMMEDIATE EFFECT
			Visitor entry to building past lobby/reception area is only permitted under Managing director/Director approval	ALL STAFF	IMMEDIATE EFFECT
		Entering another office	Knock and allow time for room user to apply face covering before entering	ALL STAFF	IMMEDIATE EFFECT
		Kitchen area	Only one person to use kitchen area at a time	ALL STAFF	IMMEDIATE EFFECT
		Ventilation
		Windows and doors to be left open for ventilation where possible	Weather permitting, air fans/purifiers may be required	ALL STAFF	IMMEDIATE EFFECT
Contracting or spreading Covid-19	Employees, Customers, Drivers, Delivery Drivers, Contactors, Visitors
		Symptoms of Covid-19
		If advised that a member of staff or public has developed Covid-19 and were recently on our premises (including where a member of staff has visited other work place premises such as domestic premises), the management team will contact the Public Health Authority to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken.	https://www.gov.uk/health-protection-team	MANAGEMENT	IMMEDIATE EFFECT
		If anyone becomes unwell with a new continuous cough or a high temperature in the workplace (or they have a family member in their household with) they will be sent home and advised to follow the stay at home guidance.	Line managers will maintain regular contact with staff members during this time.	MANAGEMENT	IMMEDIATE EFFECT
		Track and trace. Employees are encouraged to register the Government’s track and trace app, when available	To inform employer should the app request them to self-isolate, even when working from home.	ALL STAFF	IMMEDIATE EFFECT
		Drivers (Employees)
		Keep 2m distance from customers where possible, and wear face covering at all times when making deliveries		ALL STAFF	IMMEDIATE EFFECT
Contracting or spreading Covid-19	Employees, Customers, Drivers, Delivery Drivers, Contactors, Visitors	Face coverings are to be used at all times if sharing vehicle with another member of staff, and windows are to be opened for ventilation		ALL STAFF	IMMEDIATE EFFECT
		Follow hand cleaning procedures where possible, and use hand sanitiser in between deliveries		ALL STAFF	IMMEDIATE EFFECT
		Deliveries are to be made to outside delivery points, wearing a face covering		ALL STAFF	IMMEDIATE EFFECT
		Distancing must be maintained if entering customer premises, with time spent kept to a minimum inside enclosed spaces		ALL STAFF	IMMEDIATE EFFECT
		Drivers (Inward Deliveries)
		Hand washing and toilet facilities are to be made available to delivery drivers	Drivers are to be escorted to and from facilities	ALL STAFF	IMMEDIATE EFFECT
			Drivers are to wear face coverings at all times	ALL STAFF	IMMEDIATE EFFECT
			Drivers to be directed to follow guidance displayed	ALL STAFF	IMMEDIATE EFFECT
			Facilities to be thoroughly cleaned after driver has finished using	ALL STAFF	IMMEDIATE EFFECT
		Mental Health
		Management will promote mental health & wellbeing awareness to staff during the Coronavirus outbreak and will offer whatever support they can to help	Regular communication with employees providing updates.	ALL STAFF	IMMEDIATE EFFECT

Further Information:

PHE and government information: https://www.gov.uk/coronavirus

NHS Information: https://www.nhs.uk/conditions/coronavirus-covid-19/

NHS Test request: https://www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/get-a-test-to-check-if-you-have-coronavirus/

Well-being advice from Mind: https://www.mind.org.uk/information-support/coronavirus/coronavirus-and-your-wellbeing/